Recently in Institutional Research and Assessment Category

Meeting Summary
Director of Institutional Research Search Committee

Meeting No. 6
8:00 a.m. February 7, 2007
Room 117 Fulton Hall

Members present: Jerry Bayless, Andrew Careaga, Billy Earney, Linda Evans, Patti Fleck, Dick Miller, Sue Turner

Members absent: Brian Buege, Amy Gillman, Jay Goff, Carol Heddinghaus, Laura Stoll

Others present: none

Careaga called the meeting to order at 8:05 a.m. There were no minutes from last week because phone interviews were conducted. Minutes of the January 24, 2007 meeting were reviewed and approved.

The committee reviewed the schedules for the three on-campus interviews and determined who will transport each candidate to and from campus and escort them throughout the day. The questions for campus input via paper and the on-line site was reviewed and changes suggested.

The UMR campus community will be notified in today’s E-connection of the schedule for open forums.

Reference checks will be conducted after campus visits.

The February 14th meeting is canceled. Next meeting will be on February 21 at 8:00 a.m. in 117 Fulton Hall.

Meeting adjourned at 8:50 a.m.

Meeting Summary
Director of Institutional Research Search Committee

Meeting No. 5
8:00 a.m. January 24, 2007
Room 216 Parker Hall

Members present: Jerry Bayless, Brian Buege, Billy Earney, Linda Evans, Patti Fleck, Amy Gillman, Jay Goff, Dick Miller, Laura Stoll, Sue Turner

Members absent: Andrew Careaga, Carol Heddinghaus

Others present: none

Stoll called the meeting to order. Minutes from January 17, 2007 meeting were approved as sent via email.

Committee members reviewed the new applications received and decided to conduct phone interviews with qualified candidates.

Applications will be reviewed as received.

The meeting adjourned at 9:05 a.m.

Meeting Summary
Director of Institutional Research Search Committee

Meeting No. 4
8:00 a.m. January 17, 2007
Room 216 Parker Hall

Members present: Jerry Bayless, Brian Buege, Andrew Careaga, Billy Earney, Patti Fleck, Amy Gillman, Dick Miller, Laura Stoll, Sue Turner

Members absent: Linda Evans, Jay Goff, Carol Heddinghaus

Others present: none

Stoll called the meeting to order. Minutes from January 2, 2007 meeting were approved with a slight correction to one proposed interview question.

Careaga reported that the webpage (http://professionalsearch.mst.edu/ ) has been set up and that this committee’s postings eventually will be archived. Meeting summaries will be posted.

Committee members reviewed the revised evaluation forms for application materials and telephone interviews. The interview itinerary was discussed and approved with a slight modification. Collection of feedback during the interviews was discussed.

The applications received to date were preliminarily reviewed.

The timeline for the search process was reviewed. If more applications are received, the committee will meet next week to review them. If not, we will proceed with the applications currently submitted.

Our next meeting will be held on Wednesday, January 24 or 31, 2007 in Room 216 Parker Hall at 8:00 a.m.

The meeting adjourned at 8:55 a.m.

Meeting Summary
Director of Institutional Research Search Committee

Meeting No. 3
8:00 a.m. January 2, 2007
Room 216 Parker Hall

Members present: Jerry Bayless, Brian Buege, Andrew Careaga, Billy Earney, Patti Fleck, Amy Gillman, Laura Stoll, Sue Turner

Members absent: Linda Evans, Jay Goff, Carol Heddinghaus, Dick Miller

Others present: none

Stoll called the meeting to order and reported she has updated Dr. Wray.

Minutes from December 19, 2006 meeting were approved as sent via email.

Committee members reviewed status of position posting and discussed avenues to publicize this opening. We all agreed that we need to ‘beat the bushes hard’ to generate the best candidate pool possible.

The committee reviewed and revised handouts of interview schedule and questions and evaluation forms to be used in reviewing application materials and conducting phone interviews from past searches provided by Stoll. The members discussed the involvement of students and department chairs.

Several committee members are unfamiliar with many of the acronyms used in the IR field. Earney agreed to provide a list and what the organizations they abbreviate.

The timeline for the search process was altered slightly.

Our next meeting will be held on Wednesday, January 17 in Room 216 Parker Hall at 8 a.m. and will include a status report on applications and will explore the process to be followed for reviewing applications. The January 10 meeting was cancelled.

The meeting adjourned at 8:55 a.m.

Meeting Summary
Director of Institutional Research Search Committee

Meeting No. 2
9:00 a.m. Dec. 19, 2006
Room 216 Parker Hall

Members present: Jerry Bayless, Brian Buege, Andrew Careaga, Billy Earney, Linda Evans, Patti Fleck, Carol Heddinghaus, Dick Miller, Laura Stoll, Sue Turner

Members absent: Amy Gillman, Jay Goff

Others present: none

Stoll called the meeting to order.

The committee members finalized the position announcement, which will be sent to Human Resources for review and posting. Locations to post the vacancy were identified and committee members agreed to make personal contacts with colleagues to encourage a good applicant pool.

The importance of this position to the campus was discussed. We recognized the important role the IR Director plays in generating required reports, informing decision making, preparing for accreditation, and supporting strategic planning.

The timeline for the search process was outlined with application review in late January, on-campus interviews in February, and recommendations to Dr. Wray by April 1. Various constituents and activities were identified to be included in the interview itinerary. We make a sincere effort to develop a interview schedule that not only allows appropriate interactions, but also is realistic in regard to duration and intensity.

Future meetings to be held in Room 216 Parker Hall at 8 a.m. were tentatively set for Tuesday, January 2, and then weekly on Wednesdays on January 10, 17, 24, and 31, February 7, 14, 21, and 28. Stoll will provide advance agendas.

Next meeting’s topics will include reviewing and revising the interview itinerary.

The meeting adjourned at 845 a.m.

Meeting Summary
Director of Institutional Research Search Committee

Meeting No. 1
10:15 a.m. Dec. 12, 2006
Room 216 Parker Hall

Members present: Jerry Bayless, Andrew Careaga, Billy Earney, Patti Fleck, Amy Gillman, Jay Goff, Carol Heddinghaus, Laura Stoll, Sue Turner

Members absent: Brian Buege, Linda Evans, Dick Miller

Others present: Warren K. Wray, Phyllis McCoy

Provost Warren K. Wray began the meeting by reading the charge to the committee. He then opened nominations for committee chair. Laura Stoll was nominated to serve as chair of the committee and was approved by acclamation. Provost Wray then turned the meeting over to Stoll, who solicited nominations for vice chair. Andrew Careaga was nominated to serve as vice chair and was approved by acclamation. Patti Fleck was then nominated to serve as recorder and was approved by acclamation.

The committee reviewed two documents related to the Director of Institutional Research position: a draft position description and a draft of the posting information for use in advertising for the position. The committee agreed to revise the position requirements as follows:

• Change the educational requirement from an “earned doctorate” to “master’s degree.”
  
• Change the requirement in the posting information from “Five years experience which includes supervisory responsibilities and research project experience in higher education” to “Five years experience in statistical research and reporting is required. Experience in higher education is desirable.”

Phyllis McCoy then reviewed with the committee two sections of the University of Missouri Human Resources Policy Manual pertaining to Equal Opportunity Employment (HR-102) and Interviewing (HR-110). Both HR-102 and HR-110 are available online at the UM Human Resources Policy Manual Website.

A time and date for the next meeting was tentatively set for 9 a.m. Tuesday, Dec. 19, in Room 216 Parker Hall. The meeting adjourned at 11:30 a.m.

Membership of the Search Committee for the Director of Institutional Research and Assessment is as follows:

Laura Stoll, Registrar (Chair)
Andrew Careaga, Director of Communications (Vice Chair)
Patti Fleck, Assistant Director, Counseling Center (Recorder)
Jerry Bayless, Interim Chair, Civil, Architectural and Environmental Engineering
Brian Buege, Interim Director, Information Technology
Billy Earney, Institutional Research Analyst, Institutional Research and Assessment
Linda Evans, Grants/Contracts Administrator, Office of Sponsored Programs
Amy Gillman, Assistant to the Vice Provost, Office of Undergraduate and Graduate Studies
Jay Goff, Dean of Enrollment Management
Carol Heddinghaus, Director of Budget Planning
Dick Miller, Chair of Arts, Languages and Philosophy
Sue Turner, Director of Distance and Continuing Education